Data Protection & GDPR
Data Protection is not just a box ticking exercise; the General Data Protection Regulation (GDPR) introduced in 2018 has changed how we do things in schools.
Making sure everyone is aware of the changes in the law, mapping out how we use data and where it is stored, ensuring policies and procedures are in place are all big pieces of work.
If this isn’t daunting enough, the idea of appointing a member of staff to take on the role of Data Protection Officer (DPO) to oversee any subject access requests and data breaches is economically unviable for most schools.
What can we do for you?
You know your school and how it works. We have a dedicated specialist qualified adviser with expert knowledge of the common data systems, digital infrastructure and data protection legislation.
We can work with you to support your data protection practice:
- A named, certified Data Protection Officer, supporting multiple local high schools, primary schools, nurseries and children centres in this capacity.
- Assistance with your data auditing, policy writing and establishing the necessary procedures to ensure you are GDPR compliant.
- Support in the event of any data breaches or subject access requests at your organisation. (PAYG)
- An annual on-site compliancy visit to check your documentation and procedures with a written report of strengths and recommendations.
- Training sessions and presentations to your governors, senior leaders and whole staff on the how the changes in data protection law will impact their work (on request)
- Training video for new colleagues that join your organisation or who missed any face-to-face training sessions.
- Example documents and templates for all data protection policies, flowcharts, correspondence and logs.
- Technical support with the security side of the legislation to ensure your digital systems are compliant, including: penetration testing on your network, checking servers to ensure they are updated and secure, and policies around the use of mobile devices.
Meet Our Data Protection Officer
Richard Lewis-Ogden
Data Protection Officer
Richard is the Data Protection Officer for high schools, primary schools, nurseries and children centres across Leeds and
Richard is also a long-standing Corporate Governance professional working closely with governing bodies across Leeds.
Richard is a certified and accredited data practitioner and was previously a personnel administration specialist at Leeds City Council for over 30 years.
Richard serves clients at every level of their organization, whether as a trusted advisor to top management or as a hands-on coach.
testimonials
What People Say About Us
Paulette has helped me on numerous occasions in my previous role as School Business Manager and I always felt incredibly supported with the knowledge and expertise that she brought to each particular case . So when my I changed career and moved specifically into HR, I knew that Paulette’s expertise could provide the empowerment I would need in the different elements of HR. The tailored training package Paulette delivered gave me a valuable insight into the processes and procedures, and improved my self-esteem in readiness for my new role. I fully endorse Paulette and her team and hope to work alongside them again in the future.
Alexandra Shaw
HR Administrator“We have worked with Paulette for a number of years now and have found the advice and support provided invaluable. It’s great to be able to pick up the phone or email and know that I’ll get a quick response – often I’ve received a response straight away!.”
Nicola Sheerin
Headteacher, Whitelaith Primary School"As a recent Senior Leader, I have found the team’s support invaluable. Dave, Paulette and Lisa are considered and thoughtful using their considerable experience quickly and effectively. Their conduct and professionalism dealing with complex issues in challenging circumstances is second to none. I would highly recommend their services”.
Andy Maldonado
Senior Leader at a Leeds Primary School““Thank you for helping to streamline our approach to managing staff attendance. For a school that has almost 100 staff no easy feat! Paulette’s work and that of Lisa is outstanding. And we are seeing the benefits of your input. Thank you, thank you, and thank you!”
Kauser Jan
Assistant Head Teacher, Bankside Primary School“As a new headteacher (Sept 2019) my mentor suggested the first thing I needed was good quality HR support; I did not have this during my first term. Dave, Paulette and the team were recommended to me and we have never looked back."
Claire Grady
Headteacher, St. Patrick’s Catholic Primary School"Paulette and the whole of the team offer an amazing package of support in relation to HR issues.
They are incredibly knowledgeable in all aspects of HR and are always on hand to answer any questions.
Their response time to calls and emails is incredible and I wouldn't hesitate to recommend their services."
Louise Jeynes
Assistant Headteacher Gledhow Primary School"Richard Lewis-Ogden (Data Protection Officer) at Bywater Kent Support Ltd. provides a first-class service. He has taken all the stress out of data protection for our schools. If any of the schools have had an issue, he has been on hand to deal with it in person. This is a first-rate service which we didn’t get from the provider we had previously who were double the cost."
Sarah Bryan
Governance Lead, Blessed Christopher Wharton Catholic Academy TrustRichard has been our Data Protection Officer at Cross Gates Primary for several years and has consistently delivered a 5-star service. He has a wealth of knowledge which underpins the excellent advice, guidance and support he provides. He is always on hand should we have a query or require assistance.
Richard’s specialist knowledge of the unique way in which schools work is an asset as he has guided us through the complexities of GDPR professionally and clearly, enabling us to meet our obligations. We would have no hesitation in recommending the services of Richard Lewis-Ogen and Bywater Kent Support Services Ltd.
Donna Schofield
Business Manager, Cross Gates Primary SchoolAs a School Business Manager you have ‘fingers in a lot of pies’ and are expected to have an in depth knowledge of all areas of the business of running a school. It is very comforting to know that the GDPR team at Bywater Kent, and Richard in particular, have got my back. It is clear that Richard’s knowledge and passion for all things Data Protection is huge and we always get a very quick, professional and practical response to any queries. His audits and support visits give me the reassurance I need for the GDPR regulations and controls that we have in school and in the few cases of SAR in the past, his advice and support has been without doubt a welcome contribution.
Thank you, as always, Richard.
Janet Skelton
School Business Manager, Kirkstall St Stephen’s C of E (VA) Primary SchoolRichard came highly recommend to me from another Bradford school. I have worked with Richard for the past 4+ years. His expertise has been invaluable, especially when providing help and guidance with SAR requests. I would definitely recommend him to any other school looking for a new Data Protection Office.
